Privacy policy

Sander & Partners attaches great importance to the data it collects. For this reason, we comply with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafer the « Regulation »). The processing of your data also complies with the transposition law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.

The purpose of this « Privacy policy » is therefore to define the way in which we process your data, if any, while setting out the limits of its processing in accordance with the regulations in force.

We therefore undertake to respect the rights and obligations arising from the legal provisions by transparently explaining the processing of the data we collect.

Sander & Partners SRL (hereinafter the « Controller » or « Sander & Partners »), with its registered office at Avenue Louise 523, 1050 Brussels, registered as a legal entity in Brussels under number 0736.369.659, is the Controller of the personal data.

Your consent to the use of your data is important to us. Therefore, everytime you access our website https://www.wearesander.com (hereinafter the « Website ») you give your consent by clicking the box referring to the hyperlink in this privacy policy. By doing so, you declare that you are aware of and give your free, specific and unambiguous consent to the processing of your personal data.

Your consent covers the entire contents of this privacy policy.

The processing and collection of your personal data may vary depending on the relationship we have with you or the stage of the recruitment process to which you may be subject.

For example, in order to provide you with a quality service and to ensure the proper execution of our services, we may collect information when you apply for a job posting on our Website or social networks, participate in an online survey, contact us (including through social media), participate in an online survey or otherwise interact with Sander & Partners.

This includes information about your first and last name, e-mail address, mailing address, telephone number, and relevant work experience.

However, in accordance with the prohibition set out in Article 9 of the Regulation, we do not collect so-called “sensitive” data, such as national registration numbers or special categories of data, such as data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, as well as the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sexual life or sexual orientation.

To operate our Website securely and improve its usability, we collect certain technical data when you browse it. Some of this data, such as your IP address, constitutes personal data.

Our servers automatically record:

• the IP address or domain name of the device you use;
• the URIs (Uniform Resource Identifiers) of the resources you request;
• the time of the request and the method used to submit it to the server;
• the size of the file received in response and the server's response status code (e.g. success, error);
• the approximate country from which you access the Website, derived from your IP address;
• the type and version of your browser and operating system, and other parameters relating to your device and computer environment.

Where you have accepted the corresponding cookies, we also collect information about how you use the Website:

• the number of pages viewed;
• the time spent on each page;
• the path followed within the Website, including the sequence of pages visited.

We process this data on the basis of our legitimate interest in ensuring the security and proper functioning of the Website (Article 6(1)(f) of the Regulation) and, for the usage data collected through cookies, on the basis of your consent. It is kept only for as long as necessary for these purposes.

For more information, please refer to our Cookie Statement.

At Sander & Partners we are concerned about how your personal data is used. For this reason, we will only use your data when your consent has been given. Our purposes are as follows:

1. For the performance of our pre-contractual and contractual obligations, we may also process your personal data in the context of the performance of a contract to which you are a party or for the performance of pre-contractual measures taken in connection therewith. We process your data when you submit an application or when you contact one of our employees for information purposes;
2. For communication or commercial prospecting purposes. You agree that your data may be processed for:

   a. contacting you about our services or upcoming events or provide/request relevant information (legitimate interest);

   b. for canvassing by the Controller or by a contractually bound third party (legitimate interest);

3. For our legitimate interests. Your data may also be processed for the purposes of our legitimate interests while ensuring that your fundamental freedoms are respected;
4. Comply with the law. This includes complying with the legal provisions in force or when legislation imposes certain obligations (tax, fraud, etc.).

For each processing operation, only the data relevant to the purpose is processed. We will only keep your personal data for as long as is necessary to fulfil the purposes for which they are processed.

In this way, we periodically examine whether the data collected still meets the purposes described above.

We also attach great importance to the security of your data. To this end, appropriate technical and organisational measures are implemented to ensure that data is processed in such a way as to guarantee its protection against loss, destruction or accidental damage that could impair its confidentiality or integrity.

Access to your personal data is only permitted to those persons for whom this is necessary for the performance of their duties. These persons are specially trained in the use of your data and are subject to a strict obligation of confidentiality.

We have put in place technical measures to ensure an optimal level of protection for your personal data. Our aim is to prevent unauthorised persons from accessing, processing, modifying or destroying your personal data.

We attach great importance to your rights when processing your personal data. These rights guarantee you a fair and transparent treatment in the way your personal data is processed.

• Public authorities: whenever required by law or requested by a duly mandated public authority;
• Subcontractors acting on our behalf, including marketing and communication companies;
• IT service providers providing us with technical support;
• Lawyers or advisors: in some cases, the Controller may pass on your personal data to external advisors or lawyers or insurers if this is necessary to defend our interests.

Where we use specialist third party companies to provide certain services, these companies must comply with the same processing requirements set out in this Privacy Policy. We ensure that our partners only receive data that is strictly necessary for the performance of their obligations.

We attach great importance to your rights when processing your personal data. These rights guarantee you a fair and transparent treatment in the way your personal data is processed.

1. Right of access:

   Naturally, you have a right of access to your personal data, i.e. you can ask us to inform you of the personal data we hold and the purposes for which they are processed.

2. Right of rectification:

   Naturally, you have a right of access to your personal data, i.e. you can ask us to inform you of the personal data we hold and the purposes for which they are processed.

3. Right to erasure:

   In accordance with Article 17 of the Regulation, you may also ask us to delete your personal data.

4. Right to restriction of processing:

   You have the right to ask us to restrict the processing of your personal data for the necessary period to verify the data in accordance with Article 18 of the Regulation.

5. Right to object:

   You have the right to object to the processing of your personal data where you do not agree with the way we process certain of your data in accordance with our legitimate interests (Article IV). However, this right to object may be refused for compelling reasons such as compliance with our legal obligations.

6. Right of portability:

   You have the right to receive the personal data you have provided to us.

7. Right to withdraw consent:

   You have the right to withdraw at any time the consent you have given us for the processing of your personal data. Withdrawal of this consent is only valid for the future and does not affect data already processed.

8. Exercising your rights:

   To exercise your rights, all you have to do is send us your request, indicating the right you wish to exercise. The request must be dated, signed and accompanied by a copy of a document proving your identity by mail to the person in charge of processing at the following address:

Sander & Partners

Boulevard du Triomphe 174,
1160 Brussels
Email: contact@wearesander.com

The right to lodge a complaint with the Data Protection Authority

If you are not satisfied with the processing of your data by Sander & Partners, you can lodge a complaint to the Data Protection Authority at the following address:

Rue de la Presse 35,
1000 Brussels
Email: contact@gba.be

If you have any questions about the processing of your personal data, we will do our best to answer them. We can be reached at the following address:

Sander & Partners

Boulevard du Triomphe 174,
1160 Brussels
Email: contact@wearesander.com